OHIO OCCUPATIONAL THERAPY ASSOCIATION
BOARD OF TRUSTEES MEETING MINUTES
MARCH 2, 2008

The meeting was called to order at 10:10 a.m. by March Schaffer, President. Nineteen members were present: Judy Anderson, Kelly Bettem, Brenda George Brodbeck, Nancy Calafato, Julie Collins, Mary Davis, Christy Dorto, Laura Ellis, Krista Fylak, Georgette Ireland, Jeri Jahn, Traci McGuire, Monica Robinson, Marc Schaffer, Jan Seabaugh, Barbara Seguine, Joseph Wells, Tina Young, Julie Zalar.

Minutes from the February 9, 2008 meeting were approved as submitted; motion by Kelly Bettem, second by Georgette Ireland. Brenda advised that she did not get the minutes. Jan offered information re Desk Now system and advised that everyone should be using this system now which will, most likely, enable all board members to receive all board communications. Secretary, Nancy, admitted that she has not yet signed up for Desk Now BUT WILL IMMEDIATELY AFTER ARRIVING HOME TODAY!

President Report – Marc Schaffer
1. Submitted Ohio candidate recommendations to AOTA for upcoming election for Representative Assembly (RA) and for Alternate Representative Assembly.

2. Reported that Minnesota OT Association as well as other OT state associations is reporting that the Athletic Trainers are pushing scope of practice legislation. The ATs are trying to change language in their scope of practice which would be encroaching on our OT practice. Asked Tracy Intihar, our lobbyist in Ohio, to monitor in our state the ATs activity to see if they too are trying to expand their scope of practice in a similar way to see if we need to fight this if the attempt to encroach our practice. (sic)

3. Reported that effective March 2, 2008 the National Provider Identifier (NPI) number must be used when submitting claims to Medicare for reimbursement. If the NPI number is not used it will effect and delay your reimbursement from Medicare.

4. Discussed with the Board, the changes that are coming in Ohio regarding the changes that are
going on with the Regional Medicare Local Coverage Determinations (LCDs) and how it could affect Occupational Therapy.

5. Shared with the Board AOTA’S 2008 Representative Assembly proposed business agenda and
reviewed some of the RA motions, action items and summaries.

Treasurer Report – Kelly Bettem
Marc advised that Marisola will supply reports for treasurer on a more timely basis.

Statement of Financial Conditions as of Jan. 31, 2008
Total Assets $243,321.41
Total Liabilities $0

Statement of Financial Operations Ending Jan. 31, 2008
Year-to-date Revenue
Actual $13,109
Budget $10, 207
Variance $ 2,901

Year-to date Expenses
Actual $10,465
Budget $11,787
Variance ($1,322.21)

Year-to-date Net Income
Actual $2644
Budget $(1,763)
Variance $4,407

Conference Update – Barbara Seguine
Won’t change Town Hall meeting d/t not having unopposed exhibitor time. Next conference meeting will be 3/13 at 6:00 at the French Quarter. There is 1 Call For Poster in at this time.

Dayton District, Traci McGuire, advised that she met with Marriott rep re the 2009 Conference.

Legislative Report – Tracy Intihar
Legislative Update
HB125/SB127 – OSMA Healthcare Simplification Act – Bill looks good – 3/11 should be out of full senate –
Hopefully will “stay together”
HB456 – Health care access – attachment A 1-5 is a summary of bill

OT LOBBY DAY – Wed., April 30, Riffe Center Theatre Legislative Committee will help with assignments
for legislative contacts
Attachments B and C were copies of Draft Agenda and Draft Leave-Behind Document
Critical Issues for OT:
OOTA Supports the following:
SB4 Medicaid Buy-In
SB104 Benefit Agreements
SB127 Health Insurance
SB138 Occupational Therapy
HB125 Health Insurance

OOTA Opposes the following:
HB27 Academic Performance
HB148 Alternative Heath Care

OOTA WATCH LIST – Monitoring the following:
SB5 Passport Program
SB13 Health Care
SB47 Medical Expenses
SB57 Special Education Program
SB61 Home Health Checks
SB98 Autism Program (included in HB119 State Budget)
SB110 Student Health Test
SB115 Child Insurance
SB167 DJFS Oversight
SB168 Universal Health Care

SB169 Medicaid Fraud
SB194 Health Administration
SB279 Medical Board
HB6 Children’s Health Care (included in HB119 State Budget)
HB75 Health Care Fund
HB104 Background Checks
HB106 Medicaid Buy-In (included in HB119 State Budget)
HB122 Medical Records
HB170 Autism
HB171 Professional Liscenses
HB180 Speech Pathology
HB183 Health Care Assault
HB186 Universal health Care
HB355 Medicaid Frauc
HB456 Hospital Care Assurance

Enacted Legislative:
SB143 Speech Pathology – OOTA Monitoring
HB119 Biennial Budget – OOTA Monitoring/Support some provisions

Regulations Report – Julie Collins
Updated dates for policy review provided by Marc Schaffer. Policies #11, 19, 26 review and presented as action item to rescind. Approved by OOTA Board. (see Action Items)

Governmental Affairs – Monica Robinson
Governmental Affairs:
o Partnering with OOTA Student Chair/OSU SOTA Rep to support AOTPAC Fund Raiser
o OTs in Action – blast emails and newsletter articles
o Commented on Ohio’s FI’s new proposed LCD

Federal Legislation:
o (AOTA) Alternative to the CAP Committee – new proposals reviewed
o Assisted with comment on Ohio’s FI’s new LCD

Lobby Day:
o April 30th selected
o Blast Newsbreak article, posted on the website
o Worked on registration form with Tracy
o Developing the related CEUs

Newsbreak Articles:
o Advocacy is Important – OTs in Action
o Lobby Day
o People in the News article: Jane Case-Smith new OTJR: Occupation, Participation an Health’s editor and Kim Lawler and Rebecca Finni new OTPTAT Licensure Board
o Physician Quality Reporting Initiative Program (PQRI) article

Blast emails to members on:o OTs in Action

Updated Website:
o Columbus site
o Action Alert Site
o Lobby Day
o OTs in Action

Answered members emails regading:
o Ethics
o Reimbursement issues
o NPI
o Medicaid Process
o CEU related questions

District Support:
o Columbus Spring Fling

Columbus District CEU Chair:
o Blast email regarding Spring Fling

National Government Services (Administar Federal’s) Provider Communication Advisory Group:
o Comments on new Physical Rehab LCD
o Preparing comment on the SNF regs

AOTA’s Alternatives to the Cap Committee:
o Prepare material for meeting 3/5 regarding new regs

AOTA’s Administration and Management SIS Committee Mtg:
o A&M SIS AOTA Communication/Reimbursement Liaison

AOTPAC Board:
o Participated in AOTPAC Board of Directors Meeting
o Communicated with all state Presidents about the importance of AOTPAC night at conference
Columbus District – Tina Young
Addendum to Columbus District Report submitted:
Actual figures estimated on report –

Current Spring Fling Results: Total Attendees: 74 48 OT, 21 OTA, 5 Students
Registration revenue: $2705 collected
$80 still outstanding: (Plumley, Heitmeyer)
Expenses: $1,367.63
Sam’s Club $121
USPS $410
Page $150
Hill-Hermann $150
Madrazo $300
Printing $209.64
-5-
Supplies $26.9. (?sic)

Current net profit: $1,337.37
19 new members: 12 OT, 7 OTA

Old Business:
Discussion re placing full-day workshops on Continuing Education site on website.

Strategic Plan will be done at May meeting.

NEW BUSINESS:
Survey Monkey: Brenda George Brodbeck explained system. (see Action Items)

Ohio Rehab Services Committee (Ind. Rehab): Julie Zalar will check into this for report at May meeting.

OOTA Membership Book: Jan Seabaugh and Christy Dorto: Discussion re whether to put membership book on website and have members purchase hard copies. Right now dollars for book are in Dues. A Newsbreak article and blast email will be done for opinions re the Membership Book.

Discussion and demo on how board can utilize the Share document program: Jan Seabaugh
Handout available.

OOTA’s plans for OT Month: Laura Ellis

Action Items:

Motion: To rescind OOTA Policies #11, #19 and #26. Motion by Julie Collins, second by Mary Davis. Motion passed.

Motion: To improve survey capacity of our Association Board by subscribing with Survey Monkey. Motion by Brenda George Brodbeck, second by Traci McGuire. Motion passed.

Motion: To apply for a corporate credit card. Motion by Kelly Bettem, second by Traci McGuire. Motion passed.

Next/Future Meeting Dates:
May 3, 2008 – Columbus, Mt. Carmel East
August 2, 2008 – Columbus, Mt. Carmel East
October 9, 2008 – Thursday, Board Meeting; night before Annual Conference, Northwest District,
Time and location TBA

Meeting adjourned at 2:55 p.m.

Respectfully submitted:
Nancy Calafato, COTA/L
Secretary

OHIO OCCUPATIONAL THERAPY ASSOCIATION
BOARD OF TRUSTEES MEETING MINUTES
FEBRUARY 9, 2008

The meeting was called to order at 10:00 a.m. by Marc Schaffer, President. Twenty-two members were present: Mary Arnold, Bill Benoit, Kelly Bettem, Laura Cahill, Jackie Chamberlin, Julie Collins, Sarah Collura, Mary Davis, Christy Dorto, Laura Ellis, Krista Fylak, Beth Ann Hatkevich, Valerie Hermann, Theresa Hornbrook, Robert Imel, Georgette Ireland, Jeri Jahn, Monica Robinson, Marc Schaffer, Barbara Seguine, Tina Young.

Minutes from the December 2, 2007 meeting were approved as submitted; motion by Mary Davis, second by Jeri Jahn.

President Report – Marc Schaffer
1. Completed and submitted 4th quarter Joint Legislative Ethics Committee report.

2. Reviewed with Board the report from AOTA State Affairs regarding the key
legislative issues for our state association and our lobbyist to monitor in 2008 (see attached
report)
3. Informed Board of preliminary agenda for the upcoming ASAP meetings at the AOTA
Annual conference in Long Beach, Ca.
(Some of the topics on the agenda include Leadership Development,,State Government
Affairs, Resources to run Non-Profit Organizations and Strategic Planning for State Associations regarding the Centennial Vision).

4. Reviewed with the Board major issues in discussions on ASAP listserv since our last Board meeting:
A) Discussion on how to encourage membership in both state associations and AOTA.
B) Discussion regarding State Associations Management (This discussion focused on what would state associations do if they were to lose their Executive Director, Executive Secretary etc. How would states mange their affairs if this happened?)

5. Announced to the Board that American Occupational Therapy Foundation named Dr. Charles Christiansen their new Executive Director.

6. Reported to Board that the University of Findlay's Occupational Therapy Program will be hosting a free continuing education event, their 4th Annual Evening with a Leader in Occupational Therapy. AOTA's Vice-President, Dr. Florence Clark will be
speaking at the University of Findlay Thursday evening, February 28th and Friday morning
February 29th. Her topic on Friday evening is " The Centennial Vision: What does it mean for Practice"/ and Friday mornings topic is on " The Centennial Vision and My Research". For additional information you can contact Jane Ickes at 419-434-6936 or ickes@findlay.edu.

7. Reported to the Board that my counterpart at the Ohio Physical Therapy Association, Nancy Garland has announced that she will be running for Ohio’s 20th House District.

8. Reported to the Board that changes in 2008 regarding IRS Tax reporting for Non-Profit Organizations. Informed Board that I am working very closely with Mirisola and Company (our Accountants) to insure that we are in compliance with all tax requirements.

Treasurer Report – Kelly Bettem
Statement of Financial Conditions as of Dec. 31, 2007
Total Assets $240,676.34
Total Liabilities $ 0

Statement of Financial Operations Ending Dec. 31, 2007
Year-to-date Revenue
Actual Revenue $171,796.16
Budget $203,259.40
Variance ($31,463.24)

Year-to-date Expenses
Actual $177,069.64
Budget $216,803.04
Variance ($39,733.40)

Year-to-date Net Income
Actual $10,498.18)
Budget ($14,543.64)
Variance $ 4,045.46

Nominations and Recognitions Update – Georgette Ireland
Nominations were closed Friday, Feb. 8th as stated in my report. Monica Robinson was nomination and she accepted the nomination. Marc Schaffer was nominated, but he declined the nomination. I would like to thank all those who were active in the nomination process. I especially appreciate the use of the new nomination form. (forms were passed out)

The new nomination form was my attempt, with the help of Jan, to keep on track. I’ve learned that the burden of submitting candidate info, should NOT be placed on the nominator. PLEASE comment on the nomination form because an abridged version of it will be used next year for the Election of Vice-President, Secretary and Treasurer. Any suggestions are welcomed.

*Reminder that the Recognition Process will be beginning. A special blast email will be sent out to District Chairs. Really start to think about nominating fellow colleagues and new programs (Model of Practice Award).

2008 Conference Committee Update – Beth Ann Hatkevich

OOTA Conference 2008: Tentative Program Schedule

Friday, October 10, 2008
7:00-9:00 a.m. Registration/Continental Breakfast
7:30-8:30 a.m. Early Session (1.5)
8:45-9:45 a.m. Keynote (1.0)
10:00-11:30 a.m. Session I (1.5)
11:30-12:45 p.m. Lunch/Annual Meeting/Town Hall (1.25)
1:00-2:30 p.m. Session 2 (1.5)
-3-

2:30-3:00 p.m. Snacks/Exhibits
3:00-4:30 p.m. Session 3 (1.5)
4:30-6:00 p.m. Posters (1.5) and Exhibits
Cash Bar/Wine and Cheese Reception

Saturday, October 11, 2008
6:30 a.m. Registration Opens
7:00-8:30 a.m. Early session (1.5)
8:30-10:00 a.m. Breakfast of Champions (Awards)
10:15-11:45 a.m. Session I (1.5)
12:00-2:00 p.m. Box Lunch/Posters/Exhibits/MSG Roundtables
2:15-3:45 p.m. Session 2 (1.5)
4:00-5:30 p.m. Session 3 (1.5)

OOTA Conference 2008: Fees

Full Conference (Friday and Saturday)
OOTA Members $250
Non-members $400

1 Day Conference (Friday or Saturday)
OOTA Members $125
Non-members $200

Student Members of OOTA
Full Conference (Friday and Saturday) $100
1 Day (Friday or Saturday $50

Students who are not members of OOTA
Full Conference $150
1 Day $100

Exhibits
Profit $400
Non-profit $100

Advertising
Full Page $400
½ page $250
¼ page $ 75
Business Card $ 50

Legislative Report – Tracy Intihar

Legislative Update:
HB125/SB127 -- OSMA Healthcare Simplification Act – OOTA position – Support –
Included in HB119, State Budget 2/19 – Hearing Set – Voting at end of month
HB354 – Medicaid Fraud – OOTA position – Monitoring **
HB456 – Health Care Access – OOTA position – Monitoring **
**Additional info via attachments to Tracy’s report passed out

MONITORING the following:
HB148 – Alternative/complementary medicine bill
SB104 – Assignment of benefits
HB27 – Academic performance
HB101 – BWC/IC –self-dealing referrals prohibition
HB200 – Licensure for home health care workers

Rules Update:
Medicaid Access for Independent OTs (addl. Info via attachments)
Special Education
Ohio Schools Medicaid Plan
Durable Medical Equipment
Wheelchair
Dietetics Board

OTs in Action
73 signed up
Final push for registration
Kickoff Monday, February 18, 2008

OT Lobby Day
Wednesday, April 30, Riffe Center Theatre (registration deadline March 31)
Motion by Mary Arnold, second by Jackie Chamberlin

Medicaid Task Force, Special Education and Medicaid School Program Updates –
Brenda George Brodbeck

Governmental Affairs – Monica Robinson
Governmental Affairs:
o Review Steps Document in becoming a provider
o Reviewed Governor's executive order to facilitate OT Medicaid change
o Reviewed: DME Value Purchasing Rule Public Hearing by Ohio Medicaid. Made contact with Theresa Berner who will assist with interpretation and language as needed.
o In the process of reviewing and commenting on the dietician’s proposed rules
o Begun review of Raussen’s comprehensive health care access bill HB 456
o Preparing comment to share with the OOTA board regarding Medicare Contractor National Government Services revised local coverage determination
o Partnering with Student Chair / OSU SOTA Rep to support AOTPAC Fund Raiser

Federal Legislation:
o Technical Expert Panel analyzing the Staff Time and Resource Intensity Verification (STRIVE) project sponsored by the Centers for Medicare & Medicaid Services (CMS) – AOTA representative

o Discussed with AOTA their stance with the RESNA certification. AOTA postional letter of support of RESNA was sent to Dan Lipka (concerned OOTA member).

Lobby Day:
• Discussed possible dates and locations with Traci.
• Will propose at the Febrary Board meeting, April 30. Location is the theatre in the Riffe Center.

Newsbreak articles:
o Medicare, Medicaid and SCHIP Extension Act of 2007

o Medicare Rescinds RESNA Certification Requirement

o Ohio is Represented in the ASD Election

o A new standardized cognitive performance testing (96125) CPT code

o Advocacy is Important – OT’s in Action

Blast e-mails to members on :
• Medicare, Medicaid and SCHIP Extension Act of 2007
• Medicare Rescinds RESNA Certification Requirement

Updated Website
• Columbus site
• Medicare, Medicaid and SCHIP Extension Act of 2007
• Medicare Rescinds RESNA Certification Requirement

Answered members e-mails regarding:
o Ethics
o reimbursement issues
o Dysphagia billing, FEES
o Medicare rules
o RESNA Issues

District Support
o Designed flyer for mailings

Columbus District CEU Chair
o Blast e-mail regarding CEU/meetings

National Government Services (Administar Federal’s) Provider Communication Advisory Group
o Consulted on new Federal regulations

AOTA’s Alternatives to the Cap Committee
• Next steps with temporary CAP
• Continued discussion related to RESNA and AOTA

AOTA’s Administration and Management SIS Committee Mtg –
o A&M SIS AOTA Communication / Reimbursement Liaison

Regulations Chair – Julie Collins
Since bylaws passed, focus shifted to Policy and Procedures (P&P) and Standard Operating Procedures (SOP) updates. Policy revision table updated dates. Added new draft policies for Legislative and Orientation. Please see Julie to modify timelines on responsible persons. Goal to have P&Ps revised within next year.

OLD BUSINESS

Strategic Plan Update – Marc Schaffer
2009-2011 Strategic Plan will be addressed in May

Continuing Education Opportunities to OOTA website – Monica Robinson
Suggested that Full Day Workshops be listed together on the website

CEU Proposal – Bill Benoit
Districts should advise Bill of their offerings for publication on website

NEW BUSINESS

OOTA Booth at OT/PT Institute – Brenda George Brodbeck
August 11 and 12 - No cost to OOTA - Motion by Brenda, second by Julie Collins – Motion passed

OOTA Booth at Ohio State University OT JOB Fair – May 16, 12:30-3:30 p.m. – No Cost to OOTA – Motion by
Monica Robinson, second by Mary Arnold – Motion passed

Discussion re OOTA Night Out at AOTA Conference – Set for Thursday Night, April 10, Dollars are budgeted

Next/Future Meeting Dates:
March 1, 2008 – Columbus, Mt. Carmel
May 3, 2008 – Columbus, Mt. Carmel
August 2, 2008 – Columbus, Mt. Carmel
October 9, 2008 – Board Mtg – Conference – Northwest District

Meeting was adjourned at 2:00 p.m.

Respectfully submitted:
Nancy Calafato, COTA/L
Secretary

OHIO OCCUPATIONAL THERAPY ASSOCIATION
BOARD OF TRUSTEES MEETING MINUTES
OCTOBER 25, 2007

The meeting was called to order at 7:00 p.m. by March Schaffer, President. Twenty-four members were in attendance: Tim Argyle, Gina Badanjek, Kelly Bettem, Nancy Calafato, Jacquelyn Chamberlin, Julie Collins, Sarah Collura, Mary Davis, Christy Dorto, Laura Ellis, Viv Fields, Krista Fylak, Brenda M. George, Beth Ann Hatkevich, Valerie Hermann, Georgette Ireland, Jeri Jahn, Traci McGuire, Monica Robinson, Marc Schaffer, David Stalnaker, Joe Wells, Tina Young, J.V. Zalar.

Introductions were made. Minutes from the August 4th meeting were approved as submitted; motion by Georgette Ireland, second by Traci McGuire.

President Report – Marc Schaffer
• Continue working with accountants and Kelly on 2008 Budget
• Preparing Annual Report for 2007 Conference
• Worked with Medicaid Access Task Force re drafting rules and reimbursement
• Bylaws were sent out for vote by membership
• Send out email for board to approve back-up bulb purchase for district projectors – passed by board and were ordered
• Sent letter to R. Colby OOJFS regarding OOTA’s concern re the draft rule that would establish Ohio Preferred DMG program
• Monitoring AOTA and ASAP re state re-entry requirements for therapists back into profession. Jeff Rosa has also been active. May be looking at standardizing across U.S.
• Letter was sent thanking Governor

Legislative Report – Tracy Intihar
Legislative Update:
HB125/SB127 – OSMA Healthcare Simplification Act – OOTA position – Support
HB148 – Alternative/complementary medicine bill – ALL organized medicine is
Opposed – OOTA position – Oppose
SB104 – Assignment of benefits – No movement on this – OOTA position – Support
HB27 – Academic performance – quieted down now but we may continue to hear
about this – OOTA position – Oppose
HB101 – BWC/IC – self-dealing referrals prohibition – will check in with ORF. Marc
and Monica did get emails re our support – both feel we have already lent our
support.
HB104 – Background Checks – grant authority to regulatory board to require criminal
background check before licensing first time. Per board consensus – Support.
Tracy will also talk with Jeff Rosa.

Rules Update:
Independent Provider Rules – Brenda George Brodbeck –
Task Force has done a great job with work on this. Minutes were sent to Secretary to keep on file. New minutes to come. Brenda will do a letter to membership on process re Medicare numbers to apply for billing. Provider for Medicaid – Brenda to get info and will roll it out to membership. There is a handout re prior authorization process and there is an appeal process. (Summary sheet for Oct. 2007 – Implementing Access for Independent Occupational Therapists was included with legislative material from Tracy).

Treasurer Report – Kelly Bettem
Statement of Financial Conditions as of August 31, 2007 –
Total Assets $241,721 Total Liabilities -0-

Statement of Financial Operations period ending August 31, 2007
Year-to-date Revenue
Actual Revenue $89,698 Revenue Budget $78,339
Variance Amount $22,358

Year-to-date Expenses
Actual $88,879 Budget $115,075
Variance ($26,196) under budget

Year-to-date Net Income
Actual $220.75 Budget ($37,402)
Variance ($37,623)

Old Business:
2008 OOTA Budget approved -- Motion to accept – Jeri Jahn, second –Mary Davis

Revised OOTA By-Laws – Approved by membership vote

Rewording of OT section rules by OT Licensure Board – Jackie Chamberlin
The section acknowledged our objections and asked for help in rewording it.
4755-3-03.1 Education Requirements – (B) ----the board is reworking this requirement

New Business:
Special membership options for therapists in other states –
Per ASAP there is already an agreement between states. Member charges in each state apply but if they want to join in another state membership costs in that state would apply. Districts can send info to other states.

Elections for Representative and Alternate Representative for the Representative Assembly (RA) – Mary Arnold and Jackie Chamberlin are both interested in running for a second term. Newsbreak and website will send this information out.

Christy Dorto will assume Membership Chair duties with Joe Gilmer stepping down.

Public Information Chair, Laura Ellis, announced that media will be present at this conference, as will a health reporter.

Northwest Conference Info – Committee is in place. Conference dates – Oct. 9, 10,
11th – Perrysburg, Ohio – Holiday Inn French Quarter.

Give Silent Auction items for Youngstown/Warren Conference to Krista Fylak.
There is a basket auction also going on – this is separate from the Silent Auction.

Districts announced dates set for their District Workshops:
Columbus – Feb. 16 or 23
Southeast – Mar. 8
Cleveland – Mar. 15
Remaining districts have not yet set dates.

OOTA Board of Trustees Future Meeting Dates Set:
December 1, 2007 – Columbus, Mt. Carmel
February 9, 2008 - “
March 1, 2008 - “
May 3, 2008 - “
August 2, 2008 - “
October 9, 2008 - “

Action Items:
Motion: Propose that half of this year’s proceeds from Silent Auction be donated to AOTPAC. Motion by Mary Arnold, second by Beth Ann Hatkevich. Motion passed.

Meeting adjourned at 9:30 p.m.

Respectfully submitted:
Nancy Calafato, COTA/L
Secretary

OHIO OCCUPATIONAL THERAPY ASSOCIATION
BOARD OF TRUSTEES MEETING MINUTES
MAY 19, 2007

The meeting was called to order at 10:02 a.m. by Marc Schaffer, President. Introductions were made and new members introduced and welcomed. Board members present: Mary Arnold, Brenda George Brodbeck, Nancy Calafato, Jackie Chamberlin, Julie Collins, Mary Davis, Christy Dortes, Joe Gilmer, Valerie Hermann, Theresa Hornbrook, Bob Imel, Georgette Ireland, Jeri Jahn, Traci McGuire, Monica Robinson, Marc Schaffer, Jan Seabaugh, Carol Urbanik, Joe Wells. Also present: Debra Tenney, treasurer Northwest District.

Minutes from the March 23, 2007 meeting were approved as submitted; motion by Mary Davis, second by Joe Gilmer.

Vice President – Georgette Ireland
Conference meetings are progressing well. Have Keynote speaker and many other speaker proposals. June 1st is cut-off date for Call for Papers.

Secretary – Nancy Calafato
Brought concern before board re the continuation of submitting reports prior to the next meeting for board information. Discussion/comments followed and it was decided to continue with the procedure.

Representative to RA – Mary Arnold
Explained some motions. Motions 1 and 5A and B re OTD degrees were defeated. Yes vs. no on feedback appeared to vote FOR both but 5A and B were defeated mostly secondary to comments. This may reappear in the future. Doctoral Programs out there now are accredited. The moratorium was defeated – can go ahead with OTD programs and did not establish Master’s as only entry level.

Ask Mary if you have any questions regarding voting on motions. Remember, RA role is a year-found process. Online meeting will be in October.

Treasurer – Tom Dillon –report given by Marc Schaffer

YTD……. Revenue = $43,570.64 Expense = $48,420.48
Approximately $5000 negative profit but this is good because we projected a $15,000
negative profit.
As of April 30, 2007 our Portfolio is $1750,028.
We did lose money on Midyear.

IT IS BUDGET TIME. BUDGETS MUST BE IN to Marc and new Treasurer by JULY 15th.
Remember to check the treasurer’s reports for your present figures. Worksheets are on the website. Marisola will be at the August meeting.

Legislative Report – Tracy Intihar
Tracy supplied update on legislative information.

HB119 – Biennial Budged – Passed the Statehouse with unanimous vote. Pending Senate Finance Committee. OOTA Position – Monitoring

SB127/HB125 – OSMA Healthcare Simplification Act – Summary of Proposal was supplied. Tracy questioned if we wanted to be a supporting organization. Brenda George Brodbeck motioned that we should add our name to supporters; second by Tracy McGuire. Motion passed.
OOTA Position – Monitoring

SB143 – Establish a limited student permit for speech pathology interns.
Appears this is not limiting to schools which was the intent. Our concerns are that the general language that doesn’t clarify student safety in other therapies. Tracy will talk with Padgett.
OOTA Position – Monitoring

HB100/HB101 – BWC/IC budget – self-dealing referrals prohibition OOTA Position – Support

Proposed Rules….
Nursing Facility Therapy Rules – OAC 5101:3-3-46, -46.1 Thru -46.3, -47, -47.1 thru-47.3
Monica, Joe and Marc have reviewed and we are ok with this

Special Education Rules – Brenda George Brodbeck
Hearings and meetings are over; now in comment phase for 5 or 6 months. Final draft to JCAR with implementation expected July ’08. Pediatric members have talking points. Copy of Brenda’s testimony available to board members who are interested. There is a question if we should meet with PTs because of interest or if we should do it separately. Brenda feels that we might get more visibility separately. Per Jackie; OPTA’s position is being drafted and they are open to meet with us to discuss commonalities. Tracy would like to hear what PTs are saying.
The Board is behind Brenda’s, Jackie’s and Tracy’s decision.

Marc shared AOTA’s suggestion for a “Decision Tree” when such is needed immediately –
President
Legislative and Regulations Chair
Board (state assoc)
Lobbyist
Our Board needs to decide on a contact list for Tracy.

Lobby Day – Approx. 30 OTs and 60 students attended. Student feedback was excellent. Question if there should be a separate student day. Also Lobby Day will be planned for every year.
Things to improve…..get earlier deadline for registrations, get larger space, get materials earlier and have evaluation forms.

By-Law Revision was finalized over lunch meeting by Executive Committee Members present: Marc, Georgette and Nancy along with Ad Hoc Committee: Mary Arnold, Jackie Chamberlin, Julie Collins and Joe Gilmer.
The Board will receive a copy then it will go out to members for voting.

Government Affairs – Monica Robinson
Governmental Affairs Committee
o Review and comment on State legislation
Federal Legislation
o Review and comment on national legislation

Education
o Lecture at Xavier regarding State/Federal legislative and regulatory process and issues
o Lecture at Xavier and OSU regarding issue impacting reimbursement for OT services
Lobby Day
o Blast email surveying responses to Lobby Day
Newsbreak Articles
o Medicaid Article
o AOTA Student involvement: Bronze, Silver, Gold
o AOTA Conference
o Nominations
Blast emails to members on Executive Board Nominations
Updated Website
o Medicaid information
o Executive board nominations
Answered members emails regarding reimbursement issues, Medicare rules, meeting the ethics requirement
District Support – “Ethics and Advocacy” lecture for the Cincinnati District
AOTA State Affairs Group – Article on Lobby Day
Columbus District CEU Co-chair
o Speaker March 15 in Portsmouth – Everyday Ethics in OT
o Speaker May 10 – Everyday Ethics
o Blast email regarding CEU/meetings and District Nominations
National Government Services (Administar Federal’s) Provider Communication Advisory Group
o Meeting in Columbus May 9
AOTA’s Alternatives to the Cap Committee – Discussions related to the CMS Physician Quality Reporting Initiative and how to include OT
AOTA’s Administration and Management SIS Committee Mtg.
o A&M SIS AOTA Communication/Reimbursement Liaison
o Authored A&M SIS Newsbreak article: “Transmittal 65”
Monica Robinson – Acting Nominations Chair Report
o Full slate for State elections
o Activities included Newsbreak articles, blast emails, meeting announcements and encouraging state board members to identify potential nominees in their districts who are ready to take the next step
o Voting is taking place until June 6th
o New board will be announced the week of June 10th

Pediatric MSG Coordinator—Brenda George Brodbeck
Planning summer workshop with Pediatric Reps. Five regions anticipated. Reps are being asked to provide the bulk of content for the afternoon sessions. Joan Tunningley is compiling survey data. Some dates and sites have been confirmed. Announcement to be submitted in June NEWSBREAK with follow-up emails/postal flyers to membership ASAP.
Reminder to Peds Reps via email that their assistance in planning the training for 2007, and monitoring pediatric related legislation is needed.

Attended OOTA Lobby Day, a.m. sessions, March 27, 2007. Distributed legislative manuals and Medicaid booklets.

Attended Ohio Coalition for the Education of Children with Disabilities, March 27. Greg Maloney presented on the proposed Rules 3301-51.

Continued to monitor, network and act on legislation as it pertains to pediatric practice, such as ODE Rules revision, Medicaid access, and MRDD activities. Collaborated with Tracy Intihar almost daily, Pediatric Reps and Marc Schaffer as needed.
a. Proposed Rule revision for 3301-51; Operating Standards for Children with Disabilities. Communicated with Tom Lather, Assistant Director and Greg Maloney, Director Office for Exceptional Children. Sent Talking Points to pediatric membership, OOTA Board encouraging their input during ODE comment period. Provided oral and written testimony 5-2-07. Working on meeting with ODE regarding ratio and OT assistant concerns.
b. HB119 Budget Bill – Special Education Enhancement; units for Assistants; letters to Rep Schlichter and Director Greg Maloney.
c. HB119—Medicaid Access (amendment); provided testimony on 4-4-07, met with Crystal Thomas and staff on 4-9-07 to discuss ODJFS progress on the issue since 6-6-06.
d. SB138—Medicaid Access, free standing bill, introduced 4-5-07
e. Met with Senator Schaffer on March 13 to seek his sponsorship of our Medicaid Access Bill
f. Contacts for The ARC of Ohio and BCMH have acknowledged and applauded the Medicaid Access legislation efforts

Seeking additional information about Ohio’s Help Me Grow to assist AOTA with RA charge regarding early intervention. Investigating the changes ahead; i.e. regional developmental evaluation teams and OSEP-APR responses (Ohio compliance status report re: identifying/serving to 0 to 3 population).

Continued ongoing communications via email/phone with OOTA members, OT Section (Mary Stover & Jeff Rosa) and OOTA Board. Responded to questions regarding IEP documentation of assistive devices, preschool to kg evaluations, rules, school credentials, etc. Responded to an inquiry by Kentucky OT seeking help and info regarding school credentialing.

Contributed articles to NEWSBREAK: March – obtaining school credentials; April – ODE Q&A regarding evaluations; May – Medicaid access and Pediatric Update—review end school year “to dos”, OT Section letter regarding discontinuation, Rules posting, etc.

Attended OOTA Mid Year, March 23 and 24. Distributed materials and resources to members via an information table (AOTA Fact Sheets, Medicaid booklets, pediatric practice articles, legislative manuals, etc).

Attended AOTA, 4-20/21/22. Networked with Barbara Chandler, Yvonne Swinth, Jean Polichino, Dottie Handley, and other ASPIIRE cadre members.

Attended OAPSO meeting April 23, 2007. Greg Maloney, Director OEC/ODE presented regarding the upcoming release of the Rules (Special Education) and time line for hearings, approval and implementation.

Attended Part C CSPD committee, ODH, 4-10-07, discussed potential shortages of OTs and other providers for 0 to 3 populations. Contributed questions to a survey to be conducted by ODH in the new future. Encouraged ODH training at OOTA conference or summer workshops.

Presentation for Cleveland district meeting May 5, Ethics in Ped Practice.

Upcoming meetings:
OCECD, May 27
ODH, CSPD committee, June/Aug
Family Advocacy Council, ODMRDD, June OAPSO, June

Student Committee Report—Sarah Collura
I attended the assembly of student delegate meeting in St. Louis this year and as a result I was able to meet with the representative from Xavier University, Owens Community College, and Cincinnati State Technical and Community College. We had a very productive brain storming session about what will increase student involvement in OOTA.

The feedback that I received was:
Students are unclear of their part in the state association and exactly what it is that they get out of being a contributing member.

So in response to the problem identified, we came up with a two-part plan:
The first is an education piece.
This includes education to incoming OT and OTA students about OOTA and their professional responsibility to contribute to their state association. This will be done by a uniform power point presentation that I will create based on the feedback I collect from the board in which each ASD will present to their programs.
Also part of this involves outlining reasons why students should be a member of OOTA. Here are come things students are interested in getting out of their membership:
o Listserv about Ohio fieldwork sites
o Mentor program – student friendly? Although there is a mentor program that already exists students are unsure if it is available to them and how they can get involved.
o Student spotlight in Newsbreak – this could be quarterly to start. Talking about OT and OTA students and what they are doing in their program. It could be to highlight research they are doing, leadership in student groups or projects they are doing in their communities. Students selected would be put in to a drawing for free admission to state conference. Money is a huge concern of students and it is a great way to attract more involvement.
o Awards given at conference for programs’ student membership level – gold, silver and bronze. Modeled after AOTA. Competition is always a good motivator to increase involvement.
o Students want more scholarship opportunities. If your district gives out scholarships, students would like to see that listed on the website.
o OT and OTA student day at Cedar Point – I am talking with CSU to plan a day this summer to gather as many programs together for a day of fun and discussion. We have talked about having a meeting in the morning to talk about OOTA and what plans are for involvement in this upcoming school year.
Second part of this plan is implementing and strengthening the communication between programs.
I read some positions for this board election in which student relationships were described and I know students are involved with districts so it will help a lot if you could identify those students that are involved so I can contact them and unify the student membership in the state of Ohio.

Old Business
Joe Gilmer talked about letters to employers re membership dues. See Action Item.

New Business
Brenda George Brodbeck requested some PR assistance for articles in Newsbreak. Joe will assist in clarifying PR position.

Joe Wells spoke on the further development of CEUs on line. Must work with Julie Zalar and Bill Benoit to work out costs, etc. Must also keep licensure board informed re online presentations.

Marc advised that the OOTA Logo should appear on any CEU certificates we award. (Logo is on website)

Sarah Collura would like districts to identify student leaders in their programs and districts.

Discussion re Annual District Workshops vs Mid Year Conferences. Dayton and Columbus are doing well with their district workshops. Reasons cited for this include that they are cheap, local and presented before licensure due dates. District chairs should collect information on this within their districts and report same to board.

Reminders –
o Annual Reports are due by July 1st to Marc and Nancy. Use new Strategic Plan for format.
o 2008 Budgets are due by July 15th.

Award Nominations will be voted on at August meeting. Monica is looking for a more systematic way to gather candidate information. Will be modeled after AOTA format. Board will look at it via PDF prior to nominating.

Action Item:

Motion: To permit Executive Secretary to provide 50% discount on advertising during calendar year 2007 for companies who state that they provide membership dues benefit for their employees.
Motion by Joe Gilmer; second by Mary Arnold, Monica Robinson proposed amendment to motion add OOTA (membership). Second by Jeri Jahn. Motion passed.

Next/Future Meetings:
Saturday, August 4th – Mt. Carmel, Columbus
Thursday, October 25th – Board Meeting, Holiday Inn, Boardman, Ohio
Friday, October 26th and Saturday, October 27th – OOTA ANNUAL CONFERENCE, Boardman, Ohio

Meeting was adjourned at 3:10 p.m.

Respectfully submitted:
Nancy Calafato, COTA/L
Secretary

OHIO OCCUPATIONAL THERAPY ASSOCIATION
BOARD OF TRUSTEES MEETING MINUTES
MARCH 23, 2007

The meeting was called to order at 7:11 p.m. by Marc Schaffer, President. Marc introduced and welcomed two new board members: Laura Ellis, Public Relations and Joe Wells, Older Adult MSG. Board members present: Mary Arnold, Gina Badanjek, Bill Benoit, Brenda George Brodbeck, Nancy Calafato, Julie Collins, Thomas Dillon, Georgette Ireland, Traci McGuire, Marc Schaffer, Jan Seabaugh, Barbara Seguine, Tina Young. Also in attendance, Debbie Tenney, secretary/treasurer of Northwest District.

Marc thanked the Northwest District for hosting the Midyear Conference and for the dinner for our board meeting.

Minutes from the January 13, 2007 meeting were approved as submitted; motion by Brenda George Brodbeck, second by Georgette Ireland.

Reports submitted for this meeting were from: Marc Schaffer, President; Georgette Ireland, Vice President and Cleveland District; Joe Gilmer, Membership; Brenda George Brodbeck, Pediatrics; Mary Davis, Southeast District; Tina Young, Columbus District.

President – Marc Schaffer
Marc advised that we should start thinking about budget planning. The August meeting is when we look at the budget.
About 90 people are signed up for Lobby Day.
ASAP is looking at the need for interpreters at conferences. One state is getting legal action against them.

Treasurer – Thomas Dillon
Budget information was available. Total Liabilities & Equity Feb. 28, 2007 = $249,864.38.
Total Expense: Jan-Feb.’07 = $17,073.06
Budget = $31,941.90
Net Income: Jan-Feb’07 = ($1,310.14)
Budget = ($13,497.12)
The Investment Portfolio = $170,666.70.

Legislative Report – Tracy Intihar
Tracy supplied an update of Biennial Budget and Legislative information.
SB4/HB106 – Medicaid buy-in bill OOTA position: Support Copy of letter to Sen. Carey from Marc
SB5 – Passport program OOTA position: Monitoring
SB98 – Autism diagnosis education pilot program OOTA position: Monitoring
SB104 – Assignment of benefits OOTA position: Monitoring -- Government Affairs will read text and get
back to Tracy if we will upgrade this to Support position.
HB27 – Academic Performance Will send letter which will change OOTA position to Oppose.
An Alternative/complementary Medicine Bill will soon be introduced by Sen. Wachtmann.

Tracy gave update and plans for Lobby Day.

RA Report – Mary Arnold
Reminded board members of the upcoming RA Meeting April 18-21, 2007 at the St. Louis AOTA Conference. Motions and Action Items list and feedback form provided. Board members were reminded that feedback can be sent via written feedback form, email or the zoomerang survey via the link provided by AOTA.
Mary pointed out that significant to Ohio is Motion 1 and 5A and B which deals with entry-level degrees.

Governmental Affairs – Monica Robinson
Lobby Day: Working closely with Capital Consulting on OT Lobby Day. Reviewed Lobby Day materials with Capital Consulting. I am working closely with Tracy to have a special student (school) Lobby Day experience. Collaborating with schools that have expressed interest in attending the event.
Actively encouraging involvement:
o Postcard mailing
o Several blast emails
o 3 CEUs will be awarded to attended to attendees the morning of Lobby Day meeting
o Handout and announcement at the Columbus Spring Fling Workshop, Columbus and Portsmouth’s Ethics CEU
o Presentation at Xavier Univ. to students, “Legislative Process, Advocacy and Professional Responsibility”, discussed the importance of membership and involvement in Lobby Day.
o Presentation to Xavier Univ. alumni and fieldwork coordinators, “Understanding Legislative & Regulatory Impact On Your Ability and Right to Practice Occupational Therapy”, included Lobby Day orientation.

Newsbreak articles:
o Lobby Day March 27 article
o Executive Board Nominations

Blast emails to members on:
o Multiple blast emails about Lobby Day
o Blast email Executive Board Nominations

Updated Website:
o Executive Board Nominations

Answered members emails regarding reimbursement, Lobby Day, Ethics and Medicare

Columbus District CEU Co-chair:
o Columbus Spring Fling Workshop
o Coordinated a mailing to strategic counties in Col, SE and Cinci districts for a Portsmouth CEU
o Speaker March 13 in Columbus – Everyday Ethics in OT
o Speaker March 15 in Portsmouth – Everyday Ethics in OT

National Government Services (Administar Federal’s) Provider Communication Advisory Group:
o New UB-04 will be replacing UB-92 beginning in March
o New ABN comment period
o May 8th, National Government Services will have a Therapy Services full day seminar in Columbus at the Midwest Conference Center.

AOTA’s Alternatives to the Cap Committee: Discussions related to the CMS post-acute card outpatient assessment instrument and the impact of Transmittals 63 & 65.

AOTA’s Administration and Mangement SIS Committee Mtg.: A&M SIS AOTA Communication?Reimbursement Liaison. Meeting to prepare for conference.

AOTA OT Practice: Authored an OT Practice CEU Article: Medicare 101: Understanding the Basics (to be published 2/2007)

AOTA & CMS: March 20th, joined AOTA in a meeting with CMS in Baltimore

Regulations Chair – Julie Collins
Bylaw review continues. Policy drafts received on: 3, 4, 5, 11, 15, 28. To update in conjunction with bylaw revisions. To coordinate online review to finalize for member vote.

Acting Regulations Chair – Monica Robinson
o Names have been submitted for VP and Secretary, nothing for Treasurer as of 3/20.
o I am actively trying to encourage members to volunteer or nominate a peer for open executive board positions.
o Activities included Newsbreak articles, blast emails, meeting announcements and encouraging state board members to identify potential nominees in their districts who are ready to take the next step.

Dayton District – Traci McGuire
February meeting cancelled due to bad weather.
March 13th – Professional Advocacy presented by Jackie Chamberlin at Bethany Village, 67 in attendance.
Upcoming meeting with Continuing Education:
April 10th – Theresa Copess, COTA to present the Crafty OT at Orthopedics Associates.
April 28th – Full Day Inservice: Upper Extremity Anatomy Review with cadaver dissection and Review of Brachial Plexus with Diagnostic Testing. 6.0 Contact Hours at Grandview Medical Center in Dayton, OH. Seeking raffle prize donations for the inservice. Please contact Traci McGuire at ottraci@hotmail.com.
May 8th – Beth Myers and Belinda Issacs to present on Restrint Therapy with CVA patients at Grandview Hospital.

Elections are in place – currently accepting nominations – open positions are Chair, Secretary, Treasurer.
Denise Drake is stepping down as co-chair, Nan Shoemaker is stepping down as co-secretary and Debbie Cline is stepping down as Treasurer. A special thank you to all for years of hard work, service and dedication to the Dayton District OOTA!

We are currently interested in filling Speakers/Topics for 2007/2008 monthly meetings. Please contact Traci McGuire at ottraci@hotmail.com is interested or would like to make suggestions. In addition, we are seeking host sites.

Old Business:
Entire board worked on by-law revision. Unable to complete. Ad Hoc Committee to continue = Julie Collins, Mary Arnold, Jackie Chamberlin, Marc Schaffer and Executive Committee.

New Business:
Home Health Care Issues – Monica will work with AOTA, Medicare, Home Health Care Association.
Motion made by Monica and 2nd by Brenda that Marc will sign a letter re open claims in this area. Motion passed.

Monica shared that Mary Foto called her. There is concern in the Ohio market – Anthem’s current contract for therapy claims is under Blue Cross of California. There will be increased scrutinization and focused medical reviews. Encouraging members to document skilled services; clinical notes are being asked for.

CEU updates concerning OnlineCE.com and District CEUs – Bill Benoit advised that first time users much go to the OOTA link or we will never get the credit for these.

Action Items:

Motion: $500 requested to host Ohio Night at AOTA Conference in St. Louis. Motion by Gina Badanjek, second by Georgette Ireland. Passed.

Motion: Requested $1654.45 to purchase laptop system for Youngstown/Warren District use. Motion by Gina Badanjek, second by Nancy Calafato. Passed.

Next/Future Meetings:
Saturday, May 19, 2007 – Mt. Carmel, Columbus
Saturday, August 4, 2007 – Mt. Carmel, Columbus
Thursday, October 25th – Board Meeting, Holiday Inn, Boardman, Ohio
Friday, October 26th and Saturday, October 27th – OOTA Annual Conference, Boardman, Ohio

Meeting was adjourned at 10:10 p.m.

Respectfully submitted:
Nancy Calafato, COTA/L
Secretary

OHIO OCCUPATIONAL THERAPY ASSOCIATION
BOARD OF TRUSTEES MEETING MINUTES
January 13, 2007

The meeting was called to order at 10:08 a.m. by Marc Schaffer, President. Introductions were made and a quorum was established. Board members present: Tim Argyle, Gina Badanjek, Brenda George Brodbeck, Jacquelyn Chamberlin, Julie Collins, Mary Davis, Thomas Dillon, Vivien Fields, Joseph Gilmer, Beth Ann Hatkevich, Robert Imel, Georgette Ireland, Donna Koshiba, Traci McGuire, Monica Robinson, Marc Schaffer, Jan Seabaugh, Barbara Sequine, Tina Young, Julie Zalar.

It was announced that Sarah Knight resigned the position of Nominations/Recognitions Chair.

Minutes from the November 11, 2006 meeting were approved as submitted; motion by Vivien Fields, second by Mary Davis.

Reports submitted for this meeting were from: Georgette Ireland, Vice President and Cleveland District; Joseph Gilmer, Membership; Monica Robinson, Governmental Affairs; Robert Imel, Ways and Means and OTA; Brenda George Brodbeck, Pediatrics; Mary Davis, Southeast District.

Legislative Report: Tracy Intihar
Tracy supplied an update of the new administration’s transition/appointments.
The legislative update included a discussion about OOTA priorities.
HB403 – PT/OT/AT rewrite - enacted
HB117/SB98 – Alternative/complementary medicine sub bill – held
Consolidation of Regulatory Boards – held
Tracy supplied a session schedule for the 127th General Assembly.
OOTA Priorities:
o Medicaid buy-in bill
o Alternative/complementary medicine sub bill
o Assignment of Benefits
o Medicaid access for independent OTs
o Rule monitoring and other agency policies
o Relationship building with legislative and executive policymakers
o Lobby Day is Tues., March 27, 2007
- Reserve space for briefing
- Email and mail registration form (Pg. 6 of handout)
- Plan briefing agenda
- Create talking points, leave-behind doc, maps and other materials
- March 1st is cut-off date for sign-up –page 6 of handout is registration form

Special Committees – no committee appointments made at this time
With Tracy’s guidance – start grass roots consumer initiative to increase exposure

Vice President Report – Georgette Ireland
o Met with MSG Coordinators during lunch breakout session to finalize Policy #4. Will be emailed to Julie Collins.
o Tim Argyle, Mental Health MSG, has website up and running and submitted an article for Newsbreak.
o The YW07 Conference Committee Chair, Judy Anderson, gave Gina Badjanjek updated conference material that was shared. The next conference committee meeting will be Wed., Jan. 17 at the Boardman Holiday Inn. Jan plans on attending if weather permits; if not, she will be available by cell phone.

Treasurer Report – Thomas Dillon
Budget information available.
Statement of Financial Condition as of December 31, 2006 – Total Assets = $251,175
Total Liabilities = -0-
Total Liabilities and Equity = $251,175
** Note: This report does NOT include Nov. Investment fees or Dec. Investment income/fees or Annual CD Interest as the bank statements were not available at time of preparation.
2006 Year to Date= Revenue = $171,198 Expenses = $194,266
Net Income (Loss) = $23,068)

Tom will monitor reports from our accountant. His position, at this time, is more or less a “figure-head” position.

Mid-Year Conference Update –
March 24th – sessions on driver education and non-traditional (?)

Executive Board Committee Review of OOTA By-Laws Revision –
By-laws will be sent out to all board members to be reviewed at next meeting.

Continuing Education – Julie Zalar
o Bill sent updated CEU offerings from Districts to Jan for Newsbreak (Jan. ’07)
o Contacted co-chairs for Mid-Year in Toledo. Offered assistance but seems Toledo is all set. Bill will attend Mid-Year for assistance in any area needed.
o Contacted OOTA’s online CEU providers to request future CEU courses planned, in order to market to members. (Waiting on response and update as of this date)

Regulations – Julie Collins
Policies and Procedures review ongoing. No new revised SOPs received. Please review and forward to me your position SOP, if not already completed.
Will update any revisions provided from today’s meeting.

Ways and Means – Robert Imel
And with the new year comes a challenge for us. According to IRS regulations, we (OOTA) need to have a handle on fundraising throughout the organization.

o Regulations allow the entire organization to make a one thousand dollar ($1,000.00) annual profit from resale of products (that is items bought and resold at a profit).
o If OOTA goes over that amount, we will need to file other forms, pay taxes, and it could, possibly, affect our non-profit status.
o Please note, sale of donated items do not affect this limit, i.e. silent auctions, etc.
o If your district plans to buy items (i.e. shirts, mugs) and sell for a profit, Ways and Means needs to know. This information is crucial to tracking process towards the limit stated above.

Please give ideas for items you would like to see available online.

Also, as you may know, after many years as Chair, I am interested in stepping down. If fundraising is fun for you (It is!), please give Marc or me a call.

Licensure Board Liaison – 12/8/06 – Jacquelyn Chamberlin
The OT section of the licensure board met November 14, 2006.
The following rules have been revised and will be filed for hearting at 11:00 a.m. on January 11, 2007 at the OT section meeting.

4755-3-01 Application for initial licensure. Added language to handle applications of foreign trained practitioners.

4755-3-05 Escrow of license; restoration. Added language to require applicants removing their license from escrow to pass the Ohio Occupational Therapy Laws and Rules Examination.

4755-3-13 Verification of license. NEW Separated the procedure for license verification to another regulatory agency from the fee for verification (4755-4-07).

4755-5-07 Fee for verification of occupational therapy licensure. Rescinds the old language that included both the procedure and the fee under one rule. NEW Reworded the rule to cover only the fee for verification.

4755-7-02 Delegation of tasks to unlicensed persons. Deleted the language excepting occupational therapy students in the restrictions on unlicensed persons. This language is now in a separate rule (4755-7-09).

4755-7-09 Delegation of tasks to occupational therapy students. NEW Added language to clarify the responsibility for delegation and assurance of appropriate assignment of duties to occupational therapy students by supervising occupational therapy practitioners.

4755-9-01 Continuing Education. Changed the procedure for auditing continuing education records so that the audits are not necessarily “random”; some may be purposive.

Added language to support disciplinary action for licensees who fail to respond or provide proof of appropriate continuing education hours.

The following rules were reviewed as required by law and will be filed as no change:
4755-1-01 Notice of meetings.
4755-1-02 Method of public notice in adopting, amending or rescinding rules.
4755-2-03 On-site investigations/inspections
4755-3-02 Certificate of license; display; copies
4755-3-03 Education requirements
4755-3-04 Examination requirements
4755-3-06 Denial, suspension or revocation of license
4755-3-07 Reinstatement of reconsideration of denial of license
4755-3-10 Biennial renewal of licensure
4755-3-11 Application for limited permit
4755-3-12 Application for reinstatement
4755-5-04 Fee for copies of certificate of licensure

Student Committee – Sarah Collura
I trust everyone has enjoyed a great holiday season. I am writing to update all of the board members on the happenings of the Student Committee. Things are finally starting to shape up and I am excited as we look towards what 2007 holds for us. Unfortunately, the life of an MOT student is very busy and I will not be able to attend the Jan. 13th meeting because of training all day 1/12 and1/13, but I am excited for this great opportunity.

Since the last time I spoke with you I have recruited student members of OOTA to commit to an active involvement in the student committee. Each individual shares may passion and has some aggressive plans. The committees are as follows:

o Public Relations – This committee is mainly responsible for creating a user friendly webpage for OOTA student members and keeping it updated. Also, they will focus on communicating with occupational therapy programs in the state. Recruiting student leaders to be a part of the student committee (goal is for every program to be represented) and recruiting students to become members of OOTA.
o Student Welfare – This committee will address issues and concerns of students. They plan to develop a mentor program and hope to connect with OOTA clinicians and pursue opportunities to participate in research.
o Legislation Committee – This committee has expressed interest in keeping students informed and updated on current legislation affecting occupational therapy in Ohio. We hope to become more involved and educated in advocating for the people we serve and the profession.
o Lobby Day/Midyear – This committee will work on getting more students from other programs in OH to be involved with Lobby Day. They hope to help with planning, educating and advertising if there is a need. Also plan and advertise a student meeting to take place during Midyear.

We all hope to become more involved with OOTA in the new year. Progress of projects will be noted in Newsbreak, starting February 2007. We ask that if District Chairs have any contact information to SOTA groups, MOT programs or OTA programs in their district, please pass them on to me –Rscsenate2005@yahoo.com.

Also, we are open and appreciate any suggestions/feedback from board members. Thank you for your support.

Columbus District Report – Tina Young
November 14, 2006 was
o CEU Topic and Presenter – Aparna Mudholkar, M.SC., OTR/L, CHT, on Peripheral Nerve Injuries from Columbus Hand Therapy, LLC, 614 262-0907, www.columbushandtherapy.com

We announced our new Pediatric MSG Vickie McClain, Christine Griffin our Rehab MSG, Kristi Reed and our new student liaison Laura Cahill. No meetings were held in December.

Next meeting is on Treatment of Autism, intermediate level, presented by Kathy Inamura, OTR/L. January 18, 2007, 6 p.m. at the School for the Deaf.

We are currently finalizing plans for our Spring Fling Workshop, Feb. 24th at OSU on Kenny Road. Topics are Modalities and Pharmacology.

2007 OOTA Tentative Conference Schedule

Thursday, Oct. 25 – Board Meeting – 5:30-10 p.m. Plated dinner served $17.95 per person (30 persons). Must spend $400 in food to waive room charge. DeBartelo Room with Xerox machine open.

Friday, Oct. 26 – Continental Breakfast Buffet in foyer – 8-11 a.m.
Registration begins 8 a.m.
Keynote 9 a.m.
6 break-out sessions – 10-11:30 a.m.
Quick snack/beverages – 11:30 a.m.-3 p.m.
6 break-out sessions – 11:45 a.m.-1:15 p.m.
6 break-out sessions – 1:30-3 p.m.
Exhibits/Product Show and Pizza Party – 3-5 p.m.
Change into evening wear and walk over to Mr. Anthony’s
Awards Banquet/Cash Bar/Dancing 7-11 p.m.

Saturday, Oct. 27 - Full Breakfast and Fruit Bar in Exhibit Area
Exhibits/Entertainment/Registration – 8-10 a.m.
6 break-out sessions – 10-11:30 a.m.
6 break-out sessions – 11:45 a.m.-1:15 p.m.
Healthy Snack/beverages – 1:30-2:00 p.m.

6 break-out sessions – 1:30-3:00 p.m.
Keynote and sandwich wrap-ups – 3-4 p.m.

2007 Conference Planning Meetings schedule available.

Did You Know?
Youngstown/Warren is home to:
o The first A&W Restaurant
o Ohio’s first amusement park (Idora Park)
o Ohio’s first newspaper to go “on line”
o Our National Arsenol (Ravenna)
o The Packard Automobile (model given to Marc Schaffer)
o Arby’s certificate available to anyone who knows what “Arby’s” stands for.

Old Business

P&P Review – tabled – motion by Monica Robinson, second Traci McGuire.

Student voting – to go before general membership during election for officers.

New Business

Pathways to Employment – Brenda George Brodbeck supplied speaker list for conferences.

Networking with consumer organizations – Brenda

Officer elections for Vice President, Treasurer and Secretary – Monica will take over Nominations chair for now.

Web surveys discussed.

Monica working on county plan.

District Chairs must send Bob Imel, Ways and Means, spending plans.

Action Items

Motion: Add County to membership form to increase options in mailing and identifying legislative issues. Motion by Monica Robinson, second by Traci McGuire. Passed.

Motion: Give $200 to Columbus District for printing/postage, January 2007. Motion by Tina Young, second by Joe Gilmer. Passed.

Next/Future Meetings

Fri., March 23, 2007 – Board Meeting; Sat., March 24, 2007 – Midyear, Northwest
Sat., May 19, 2007 – Mt. Carmel, Columbus
Sat., August 4, 2007 – Mt. Carmel, Columbus
Thurs., October 25, 2007 – Board Meeting; Fri. and Sat., October 26, 27, 2007 – Annual
Conference, Youngstown/Warren

Meeting was adjourned at 2:55 p.m.

Respectfully submitted:
Nancy Calafato, COTA/L
Secretary

OHIO OCCUPATIONAL THERAPY ASSOCIATION
BOARD OF TRUSTEES MEETING MINUTES
NOVEMBER 11, 2006

The meeting was called to order at 10:00 a.m. by Marc Schaffer, President. Introductions were made and a quorum was established. Board members present:: Tim Argyle, Gina Badanjek, Bill Benoit, Brenda George Brodbeck, Laura Cahill, Nancy Calafato, Julie Collins, Mary Davis, Vivian Fields, Joe Gilmer, Valerie Hermann, Bob Imel, Georgette Ireland, Jeri Jahn, Donna Koshiba, Heather Meredith, Traci McGuire, Monica Robinson, Marc Schaffer, Jan Seabaugh, Barb Sequine, Tina Young, Julie Zalar.

Minutes from the September 28, 2006 meeting were approved as submitted, motion by Joe Gilmer, second by Jeri Jahn.

Reports submitted for this meeting were from: Georgette Ireland, Vice President and Cleveland District; Joe Gilmer, Membership; Julie Collins, Regulations; Tina Young, Columbus District; Traci McGuire, Dayton District; Mary A. Davis, Southeast District; Brenda George Brodbeck, Pediatrics; Vivian Fields, COTA Co-Chair.

President Report – Marc Schaffer
Has been responding to many member concerns, mentioning one in particular – the letter from AOTPAC “endorsing” Sherrod Brown.

Set time frame for Board of Trustees meetings. These meetings will be 10:00 a.m. to 3:30 p.m. Hopefully knowing this time frame will help in having sufficient members presents for voting at the meetings.

Marc introduced the two candidates for our accountant position. John Tishaus and Cathy Mirisola presented their creditials and desire to assume this position. Mirisola and Company was selected by the board.

Becky Spencer advised that she will be working with us through the end of the year and will work with Cathy and Jan to make this a smooth transition. Becky will do the 1099s. Trial Balance will be done but 990 will be done by Cathy – this is not due until May. Brenda will finish the sales tax report – due in January. Cathy will need to reconcile January and go forward.

Treasurer Report – Marc Schaffer, Becky Schaffer

Budget information was available.
Statement of Financial Condition as of Sept. 30, 2006 – Total Assets = $287,958
Total Liabilities = -0-
Statement of Financial Operations period ending Sept. 30, 2006:
Revenue Current Month --

2006 Actual = $34,544 2006 Budget = $79,585 Variance Amount = $(45,401)
Year-to-Date –
2006 Actual = $141,138 2006 Budget = $149,550 Variance = $(8,412)

Expenses Current Month –
2006 Actual = $31,246 2006 Budget = $74,014 Variance = $(42,768)
Year-to-Date –
2006 Actual = $127,421 2006 Budget = $166,408 Variance = $(38,987)

Net Income (Loss)
September – Actual = $3,297 Budget = $5,571 Variance = $(2,273)
Year-to-Date – Actual $13,716 Budget = $(16,858) Variance = $30,575

Vice President Report – Georgette Ireland
Updated board on news re the Youngstown-Warren Conference. Committee chairs are signing up Next Conference meeting is scheduled for January 17, 2007.

Northwest District will host Midyear Conference. Our Board Meeting will be March 23, 2007 and Midyear Workshop is March 24, 2007.

Continuing Education – Julie Zalar and Bill Benoit
Julie introduced Bill and advised that they will be working with Northwest District and Georgette on Conference.

Legislative Update – Dan Jones
Dan supplied attendees with updates.
Political update – The results of Ohio’s mid-term elections made news throughout the state and across the country.
Legislative update –
SB369/HB664 – Medicaid buy-in bill – the bills were recently introduced; movement is possible this fall, but more likely to occur next General Assembly. OOTA position – continue monitoring.
HB403 – PT/OT/AT rewrite – OOTA position – monitoring
HB117/SB98 – Alternative/complementary medicine sub-bill – OOTA position – oppose
This bill is probably dead
SB246 – Acupuncture – up for hearing – may add amendment here OOTA position – monitoring.

Lobby Day – Proposal/Questions/Answers was supplied. Suggested date for OOTA to organize a lobby day was Tues., April 24, 2007.

Special Committees –
Legislative Committee on the Future Funding of BCMH – A committee report is due at the end of 2006. Future meetings are unlikely.

Medicate Care Management Working Group -- Performance Reimbursement – can get on line. There’s zero unanimity, esp. managed care on committee. Reporting requirements are problematic.

Ohio Medicaid Administrative Study Council – Study panel reviews early framework for single Medicaid agency. Advocate taking out and making separate Medicaid department. This may change secondary to the election of Strickland.

Governmental Affairs – Monica Robinson
Newsbreak Articles – Cap. Ohio Rheumatic Diseases Coalition is seeking a volunteer, Regulations Affecting (OTPP) Occupational Therapy DMEPOS Suppliers, Feedback requested: Specialized Knowledge and Skills in Eating, Feeding, and Seallowing for Occupational Therapy Practice

Administar Federal’s Provider Communication Advisory Group
o Participated in Advisory Panel Meeting 11/06
o Education and training via a Webinar is forthcoming based on the OT widespread focused review of Part B Jan & Feb of 2006
o New UB-04 will be replacing UB-92 beginning in March

Blast emails to members on:
Writing congress about the CAP and Specialized Knowledge and Skills in Eating, Feeding, and Swallowing for Occupational Therapy Practice

Updated Website
o Writing congress about the CAP

Columbus District CEU Co-Chair
o 1st CEU event
o Securing Spring conference Pharmacy Speaker

AOTA Coding Committee – Discussing issues related to fluidotherapy. Commented on the fee screen for Team Conferencing Code.

AOTA’s Alternatives to the Cap Committee – Discussed strategies related to the Cap and the topic of Pay for Performance. Review and commented on CSC’s report on outcomes to CMS.

AOTA’s Administration and Management SIS Committee Mtg. – A&M SIS AOTA Communication Liaison. Conference call on conference CEUs on Productivity.

Answered members’ emails regarding reimbursement, legislation and Medicare.

Old Business

2007 Budget was reviewed, voted on and passed. Motion by Gina Badanjek, second by Traci McGuire.

Student Voting – tabled. Recommend to go before general membership during spring election for officers. This will be put into Newsbreak.

Bylaws – Via Newsbreak – information to request the bylaws if not able to get on line or at district meetings.

New Business
CMS fee schedules to go up 5%. 5% being phased in on CPTs. Two new CPT codes coming this year.
Independent practitioners must go through quality provider process – long process.
Fee schedule for treatment codes and CAP. CAP going into effect but exceptions will not be allowed for maybe a few months.
Monica updated website and will email board.

Letter of concern sent from a school based therapist. Brenda shared interactions with this member and Jeff Rosa and the ODE. Marc will call letter writer.

Action Items

Motion: The following policies will be rescinded: Policy 7, Policy 14, Policy 17, Policy 22 and Policy 28. These are outdated policies. Motion by Julie Collins, second by Mary Davis. Passed.

Motion: OOTA to send representative to Pathways to Employment, Dec. 3-5, 2006. Cost = $150. Motion by Brenda George Brodbeck, second by Traci McGuire. Passed.

Next/Future Meetings

Sat., Jan. 13, 2007 – Columbus, Mt. Carmel
Fri., Mar. 23, 2007 – Board Meeting; Sat., Mar. 24, 2007 – Midyear – Northwest
Sat., May 19, 2007 – Columbus, Mt. Carmel
Sat., Aug. 4, 2007 – Columbus, Mt. Carmel
Thurs., Oct. 25, 2007 Board Meeting; Fri. and Sat., Oct. 26, 27, 2007 – Annual
Conference, Youngstown/Warren

Meeting was adjourned after break-out sessions for MSGs and Districts.

Respectfully submitted:
Nancy Calafato, COTA/L
Secretary

OHIO OCCUPATIONALTHERAPY ASSOCIATION
BOARD OF TRUSTEES MEETING MINUTES
SEPTEMBER 28, 2006

The meeting was called to order at 7:05 p.m. by Marc Schaffer, President. A quorum was established. Board members present: Mary Arnold, Gina Badanjek, Laura Cahill, Nancy Calafato, Jackie Chamberlin, Julie Collins, Sarah Collura, Mary Davis, Tom Dillon, Christy Dorto, Denise Drake,Vivian Fields, Joseph Gilmer,
Beth Ann Hatkevich, Gina Helmes, Robert Imel, Georgette Ireland, Jeri Jahn, Sarah Knight, Traci McGuire, Marc Schaffer, Jan Seabaugh, Barbara Sequine. Also present, Debbie Tenney, Northwest and Tracy Intihar, Capitol Consulting.

Minutes from the August 12, 2006 meeting were approved as submitted, motion by Joe Gilmer, second by Tracy McGuire. Reports received for this meeting were from: Georgette Ireland, Vice President and Cleveland District Chair; Joe Gilmer, Membership; Tina Young, Columbus District Chair;Traci McGuire and Denise Drake, Dayton District Co-Chairs.

Legislative Update – Tracy Intihar
Traci supplied attendees with updates.
Political Update – Governor’s office and other elections – pg. 2-4
Proposed Rules – Rule 5101:3-8-01 related to eligible providers of limited practitioner services – pg.5-6
Legislative Update:
No movement –
HB250 – To authorize two or more school boards to create a taxing district for the joint
funding of behavioral health, autism and related services to students
HB411/SB354 – Eliminate AYP requirement for certain schools
HB431/SB65 – Special education vouchers
HB435 – Athletic trainers school contracts

SB369/HB 664 – Medicaid buy-in bill OOTA position: Monitoring
HB403 – PT/OT/AT rewrite OOTA position: Monitoring
HB117/SB98 – Alternative/complementary medicine sub bill OOTA position: Oppose
SB118 – Assignment of benefits OOTA position: Support

Special Committees:
Medicaid Care Management Working Group – pg. 23-25
Ohio Medicaid Administrative Study Council – pg. 26-27 Charged with putting out parameters for separate department of Medicaid. Tracy wants to check with Brenda because BCMH is in here also.

Other issues of interest:
Settlement in Martin v. Taft, federal class action lawsuit on services for mentally retarded – pg. 30

Jackie advised that OOTA sent a letter re OT appointment to Licensure Board to replace Marty Cameron. Board had requested a school-based therapist. Our letter supported all three candidates.

President Report – Marc Schaffer
ASAP has been very quiet.

At our next meeting Policies and Procedures dated need to be reset.

Advised that some Annual Reports were not submitted. These are needed for the President to submit a full annual report at our annual conferences.

Vice President Report – Georgette Ireland
Re P&P 4 – there’s a more recent one.
Working with Youngstown/Warren on next year’s conference. Conference will be October 26 and 27 with our Board meeting Thursday, October 25. 2007 Conference “The Art of Living” will be in Boardman.

Treasurer Report – Tom Dillon
Supplied attendees with a draft of OOTA’s budget. Some changes were suggested.
Reports our investment account is at $174,182.

Regulations – Julie Collins
Bylaw review ongoing and contact with AOTA for guidance.

Old Business –
Student Vote – Issue will be in conference bags and a booth will be up. Only 4 replies to this point.

New Business –
Dayton hosting a one day workshop, April 28, 2007.
Dr. Christianson will be at Findley, Thursday, February 1, 2007.
Annual Conference policy no. 9 will be addressed at November meeting.

Marty Cameron is not seeking re-election to Licensure Board. Association thanked her by letter and gift.

2007 Meeting dates set – see info later in minutes.

Action Items –
Motion: Columbus needs $800 to pay for conference registration for last year’s conference committee members. Motion by Christy Dorto, second by Traci McGuire. Passed.

Next/Future Meetings –
Thursday, November 11, 2006 – Columbus, Mt. Carmel
Saturday, January 13, 2007 – Columbus, Mt. Carmel
Friday, March 23, 2007 – Board Meeting, Saturday, March 24, 2007 – Midyear, Northwest
Saturday, May 19, 2007 – Columbus, Mt. Carmel
Saturday, August 4, 207 – Columbus, Mt. Carmel
Thursday, October 25, 2007 – Board Meeting, Friday and Saturday, October 26, 27, 2007 – Annual
Conference, Youngstown/Warren

Meeting was adjourned at 9:00 p.m.

Respectfully submitted,
Nancy Calafato, COTA/L
Secretary

OHIO OCCUPATIONAL THERAPY ASSOCIATION
BOARD OF TRUSTEES MEETING MINUTES
AUGUST 12, 2006

The meeting was called to order at 10:05 by Marc Schaffer, President. A quorum was established. Board members present: Mary Arnold, Gina Badanjek, Brenda George Brodbeck, Laura Cahill, Nancy Calafato, Julie Collins, Sarah Collura, Mary Davis, Tom Dillon, Christy Dorto, Joe Gilmer, Beth Ann Hatkevich, Gina Helmes, Bob Imel, Georgette Ireland, Jeri Jahn, Donna Koshiba, Sarah Knight, Traci McGuire, Marc Schaffer, Jan Seabaugh, Barbara Seguine. Also present, the following District members Jennie Brown, Columbus; Diane Hail, Cleveland; Joe Otto, Dayton; Debbie Tenney, Northwest; and, Rebecca Spencer, OOTA Accountant.

Minutes from the June 24, 2006 meeting were approved as submitted, motion by Mary Davis, second by Traci McGuire. Reports received for this meeting were from: Georgette Ireland, Vice Chair and Cleveland District; Joe Gilmer, Membership; Brenda George Brodbeck, Pediatric MSG Coordinator; Sarah Knight, Nominations/Recognitions; Traci McGuire, Dayton; Mary Davis, Southeast.

Legislative Update – Tracy Intihar
Political Update – Supplied board with info re race for Governor’s office and other elections.
Supplied info re Medicaid Care Management Working Group; Ohio Medicaid Administrative Study Council; and an Update on the move to managed care in Medicaid.

Proposed Rules – Rule 5101:3-8-01 related to eligible providers of limited practitioner services –
Does not include OT providers – will take advantage of this rule coming up to advocate. Brenda will
offer testimony. Jeff suggested we talk with JCAR Director to explain problems and the unfairness in
this.

Legislative Update:
No recent activity:
SB117/SB98 – Alternative/complementary medicine sub bill. Continue to monitor, this could come up in the fall. OOTA Position – Oppose

SB118 – Assignment of Benefits – will come up next General Assembly. OOTA Position – Support

HB250 – To authorize two or more school boards to create a taxing district for the joint funding of behavioral health, autism, and related services to students. Will most likely run out of time.
OOTA Position – Monitor

HB403 – PT/OT/AT rewrite. Jackie and Jeff spoke at last meeting. May put into another bill this fall. Tracy will be meeting with Jeff in a couple of weeks. There will probably be no movement on this secondary to lame duck and legislative will be very busy. OOTA Position – Close Monitoring

HB411/sb354 – Eliminate AYP requirement for certain schools. OOTA Position – Monitor

HB431/SB65 – Special Education Vouchers. OOTA Position – Monitor

HB435 – Athletic trainers school contracts. OOTA Position – Monitor
President Report - Marc Schaffer
1) Welcomed and announced that Sarah Collura, MOT student from Ohio State, had accepted the Student Committee Chair. Also, I have been in contact with a few persons who are possibly interested in filling the vacant Continuing Education Chair, Third Party Reimbursement and the Rehab Services MSG. Will continue to follow up and hope to have these positions filled by our next meeting.
2) Announced that Nanette Shoemaker, Academic Clinical Coordinator for the Occupational Therapy Assistant Program at Sinclair Community College, had been appointed by Governor Taft to the Ohio OT/PT/AT Licensure Board. The appointment was announced July 21st. This makes Nanette the first Occupational Therapy Assistant to have been appointed to the Licensure Board.
3) Reported to the board that Centers for Medicare and Medicaid Services (CMS) announced that nursing homes will see an increase in payments in 2007. The nursing homes will see an increase by approximately $560 million in 2007. This 3.1% increase will be reflected in Medicare payment rates to nursing facilities that furnish certain skilled nursing and rehabilitation care to Medicare beneficiaries recovering from serious health problems.
4) Discussed AOTA’s Annual Capitol Hill Kick-Off in Washington, D.C. Reported that there was only 3 ½ weeks until the September 5th kick-off. AOTA asked that anyone planning to attend, contact AOTA’s Federal Affairs Dept. by contacting Dan Jones at djones@aota.org.
5) Also reminded the board that National School Backpack Awareness Day 2006 is September 20th. Reminding to pass on to members that holding a Backpack Day event is simple and rewarding by just following 4 steps:
a. Visit the Backpack Day web page at www.promoteot.org/Al_BackpackAwareness.html. There you will find all of the materials including AOTA’s “Event Planning Guide”, a “How to Reach the Media Guide”, their tip sheets on backpack safety and health living; a listing of events in your area; and ideas for fun activities to make your event easy and successful.
b. Read the Event Planning Guide.
c. Think of a venue to hold your event.
d. And, most important, register to hold your event with AOTA by submitting an “Intent to Hold an Event Form: online.
6) Reminded every board member that their budgets for 2007 MUST BE SUBMITTED BY
SEPTEMBER 8, 2007 to Tom Dillon, Treasurer.
7) Advised that the Licensure is looking for a replacement for Marti Cameron and would like a school
based person.
8) Introduced new Northwest District Officers.
9) Announced that OOTA has realized $25.87 from Hand Credits Inc.

Vice President Report – Georgette Ireland
• Importance of contacting MSG Coordinators when members ask for assistance/information with specific area of practice (Pediatrics, Mental Health, Older Adults). The MSG Coordinators should be the “point people” when beginning to think about setting up courses.
• Abridged bios need to be included on CEU sheets. This will insure the credibility of the contact hours for licensure.
Georgette asked Monica Robinson to share her information re the granting of CEUs. Monica passed out AOTA’s preferred provider content for Continuing Education/Course Application.
DO NOT PASS OUT BLANK CERTIFICATES. A 4 year retention is recommended for CEU presentation information.
Treasurer Report – Tom Dillon
OOTA Statement of Financial Condition as of July 31, 2006 was available for attendees.
Total Assets = $278,807 Total Liabilities = 000
Total Revenue Current Month Total Actual = $8,357 Total Budget = $5,166 (NOTE- Second
column on Treasurer Report should be
corrected to read 2006 Budget)
Total Variance = $3,191

Total Expenses Current Month Total Actual = $5,485 Total Budget = $10,066 (Same note as above)
Total Variance = $(4,581)

Current Month Net Income (Loss) Total Actual = $2,872 Total Budget = $(4,900)
Total Variance = $7,772)

OOTA Portfolio Summary as of July 31, 2006 = $160,439

Tom, Rebecca and Marc presented budget training.
• Budget format will be on-line
• Sources of Funds is Income
• Districts can just predict totals and Treasurer will disseminate throughout the year
• Districts should NOT predict Dues Income. First category under Sources of Funds was changed to MEETING INCOME.
• Keep in mind, if a speaker is compensated $600 or more throughout the year, they will be receiving a 1099 form.
• There was discussion re clarification of money received from sales at meetings. If anyone needs a receipt as “donation to OOTA” for tax purposes, let Jan know and she will generate the receipt.

Marc announced that Rebecca will be stepping away from the OOTA Accountant role.

Nominations – Sarah Knight
The Board voted the Awards to be presented in Cincinnati. We will be awarding the following:
Award of Merit; Continuing Education Award; Virginia Scardina Award; Pioneer Award; OT Student of the Year Award; OTA Student of the Year Award; Certificates of Appreciation; Honorary Membership Award; and Legislator Award.

Conference Update – Laura Cahill
Everything is going well. Our board meeting will be Thursday, September 28th in the Breakout Room.

Governmental Affairs Report – Monica Robinson
Reviewed legislation and provided feedback to Capitol Consulting.
July Newsbreak articles: Your Role in Legislative, legislative call to action items, promote OT with your peers, societal topics/issues, AOTA SIS Chair nominations (education, gerontology and AT).

Administar Federal’s Provider Communication Advisory Group
• Participated in Advisory Panel Meetings

Columbus District CEU Co-Chair
• Preparing for 2006-2007 speakers

AOTA Coding Committee – Discussing issues related to NESS H200
AOTA’s Alternatives to the Cap Committee –

AOTA’s Administration and Management SIS Committee Mtg. –
• Finalized 2007 A&M SIS AOTA conference CEU offering. Designed agenda for September committee meeting at AOTA.

Regulations Report – Julie Collins
Bylaws under review by subcommittee (Jackie, Mark, Joe and Julie). Comments submitted for board review. AOTA being consulted regarding compliance. Please provide feedback to Julie regarding comments. Slowly SOP revisions are coming in. Please continue to work on and provide. Timeline for review will be forwarded to Nancy for distribution to board.
(Secretary Note: Policy Review Table attached to these minutes)

Licensure Board Liaison Report – Jacquelyn Chamberlin
The OT section of the licensure board met June 13, 2006.

The OTA position on the OT section had still not been appointed by the governor’s office. I reported the information that we had been given from the governor’s office that the appointment of Cynthia Kief was unacceptable due to her association with Paul Hofer and come comments made during a meeting of the section. I expressed the OOTA board’s distress with this situation and our intent to move on with recommendation of either of the other 2 candidates. Nan Shoemaker and Jeanine Telischak were contacted to confirm their continued interest in the position and a letter was drafted to be approved by M. Schaffer and sent to the governor. Subsequently, Nan Shoemaker was appointed to the open position.

The section is planning to survey practitioners about the use of aides in the delivery of occupational therapy services. The revisions to this rule will consider the outcome of the survey. The section intends to introduce the survey at the annual conference in September as well as make it available on the website. We should consider making a link to the survey from our website to encourage as much input as possible.

Akron District Report – Jeri Jahn
It has been a slow summer for the District since we do not meet.

I have been emailing the group of members that help to develop CE and we have rough dates set and are working on filling the calendar.
Tentative dates are: Sept. 20; Oct. 18; Nov. 15; Feb. 21; March 21; April 11.

We will have an Ethics night with Rebecca Lebron. Marc is going to come and update about OOTA. Mary Arnold is planning to come to talk about RA and AOTA.
The Arthritis Foundation is going to give a talk.
A Driving specialist is planning on presenting to the group.
I am hoping to have a vision specialist.

Southwest District – Mary Davis
The Wed., July 19th meeting held at Zane State College from 6-8 p.m. on “Navigating the OOTA Website” by Joe Gilmer, Membership Chair, and a “Town Meeting” by Marc Schaffer, OOTA President, was attended by 13 members.

The meeting for the next year will be on the 3rd Wednesday of each month from 6-8 p.m. Continue to check the OOT Website for updates. If you are not a member, there will be a $15.00 fee for 1.5 CE units for the certificate after the speaker is done, signed by the chair.

The schedule is as follows for 2006-2007:
• Sept. 20, 2006 – “Women’s Health Issues” by Mary Davis, COTA/L at Southeastern Med Sports Medicine and Rehab Facility on State Route 660 in Cambridge.
• Nov. 15, 2006 – “Baclofen trials and baclofen vs botox for managing spasticity” by Ryan Neville, OTR/L, at Marietta Memorial Hosp. in the Rehabilitation Center. Further directions will come.
• Jan. 17, 2007 – “Evidence Based Practice. What’s already available and how do I find or create my own” by Kim Lawler, OTR/L at Zane State College in the OTA Program Room (401).
• Mar. 21, 2007 – “Ethics and RA Issues” by Mary Arnold and friends at Zane State College in the OTA Program room (401).
• May 16, 2007 – “Update on Current Best Practice in Medicine and Pharmacy” by Eric Lawler, Pharmacist and a physician at Zane State College in the OTA Program Room (401).
• July 18, 2007 – Open
• Sept. 19, 2007 – “Advocacy 101: How to Navigate and work the Political Area” by Mary Arnold and friends at Zane State College in the OTA Program room (410).
• Nov. 21, 2007 – Open

For further information please refer to the OOTA Website or email Mary Davis t davis@oota.org or madavisot@hughes.net or call me at 740-430-8975 or 740-581-1224 or 740-686-0862.

Old Business:
Student Vote Issue – Table will be up at conference with info re this.

Annual Reports are due. Send copy to Nancy and Marc.

New Business:
Executive Secretary proposed changes to delineation of duties. See Motion Item.

AOTF Scholarships – Ad Hoc Committee to look into this issue – Jackie Chamberlin, Mary Arnold, Beth Ann Hatkevich, Barbara Sequire.

Internet Service Provider (ISP) and licensee list -- There has been a problem with AOL. Will continue using list for AOL customers, but will make members aware of issue.

Question addressed as to why Conference will be in Northwest District 2 years in a row.

Action Items:

Motion: That OOTA Executive Secretary salary be increased to $2700.00 a month, effective August 1, 2006. Motion by Bob Imel, second by Jeri Jahn. Passed.

Motion: That OOTA give Youngstown/Warren District $500 to be used for deposit for Holiday Inn to reserve Conference date, October 26, 27, 2007. Motion by Youngstown/Warren District, second by Mary Arnold. Passed.

Motion: That OOTA give Youngstown/Warren District $300 to reserve Mr. Anthony’s Fri., October 26, 2007 for OOTA Awards Dinner. Motion by Youngstown/Warren District, second by Mary Arnold. Passed.

Motion: To present a second CE Award in Cincinnati this year. Motion by Jeri Jahn, second by Joe Gilmer.
Passed.

Next/Future Meetings:
Thurs., September 28, 2006 – Cincinnati Board Meeting, Convention Center Breakout Room, 6-10 p.m.
Fri., and Sat., September 29th and 30th, 2006 – Annual Conference
Sat., November 11, 2006 – Columbus, Mt. Carmel

Meeting was adjourned at 3:15 p.m.

Respectfully submitted,
Nancy Calafato, COTA/L
Secretary

OCCUPATIONAL THERAPY ASSOCIATION
BOARD OF TRUSTEES MEETING MINUTES
JUNE 24, 2006

The meeting was called to order at 10:05 a.m. by Marc Schaffer, President. A quorum was established. Members present: Brenda George Brodbeck, Nancy Calafato, Jacquelyn Chamberlin, Julie Collins, Amber Costello, Mary Davis, Joe Gilmer, Georgette Ireland, Jeri Jahn, Sarah Knight, Traci McGuire, Monica Robinson, Marc Schaffer, Jan Seabaugh, David Stalnaker, Debbie Tenney, Tina Young.

Minutes from the May 20, 2006 meeting were approved as submitted: motion by Mary Davis, second by Joe Gilmer. Reports received for this meeting were from: Joe Gilmer, Membership; Brenda George Brodbeck, Pediatric MSG; Georgette Ireland, Cleveland District; Monica Robinson for Northwest District.

President’s Report – Marc Schaffer
Informed the Board that the following board members would not be attending this meeting: Tom Dillon, Laura Cahill, Donna Koshiba and Mary Arnold.

Announced the resignation of Kinsuk Maitra, Student Committee Chair and Caryl Young, Public Relations Chair. Requested District Chairs to see if there is anyone interested in filling these positions from their respective Districts.

Announced the new District Co-Chairs for Northwest District – Beth Ann Hatkevich and Barbara Seguine from Owens College. They were unable to attend this meeting, but would be joining us at the August meeting.

Discussed to the Board the letter I received in regards to a federal class action suit currently pending by the Ohio Legal Rights Service (OLRS) which is an independent state agency that advocates for children and adults with disabilities. OLRS is representing a class of over 240,000 school age and preschool children with disabilities. The letter was asking all special education related services organizations (OOTA) to support the plaintiff’s cause by drafting a declaration/affidavit to be used with a summary judgment motion that they plan to file before the end of this summer. They want to show that school funding remains unconstitutional and denies students with disabilities their right to a free appropriate public education. According to the suit, not only does the system remain unconstitutional, but in many ways the funding system is worse now than when the state court case of DeRolph was decided. The example in the letter than was given was as follows:
Related services such as Occupational, Speech and Physical therapies have been particularly
impacted by the changes in Medicaid (CAFS). But know, as districts’ five year forecasts predict
huge deficits, school districts are cutting critical staff and service provider contracts.
OLRS was asking OOTA if they would be willing to get involved. I had posed to our lobbyist, what should we do as an organization? Her response and recommendations were the following:
1) If OLRS is looking for partners in this lawsuit, they are probably going to be asking for financial support from OOTA and
2) OOTA would probably not make too many friends in the legislature or administration when you sue the state.
Her overall recommendation to OOTA was for us to wait and monitor to see what the new Governor proposes in his first budget in February 2007.

We renewed the Dell Laptop computer service agreements for the projectors in the seven districts that had received them.

Discussed with the Board the issue of health disparities in the US. AOTA has asked all State Presidents to begin dialogue relating to health disparities and OT’s role in minimizing these disparities. Simply stated, health disparities occur when people from different ethnic, racial, gender, economic, or other social characteristic backgrounds have different health outcomes For example, in the US, the infant mortality rate is about twice as high for black Americans that white Americans. Native Americans have a higher incidence of diabetes than white Americans. I plan on writing an article for the new Newsbreak to further expand on this issue and to allow for feedback from OOTA members on how we, as Occupational Therapists, can minimize these disparities.

Legislative Update – copies with information available at meeting from Tracy
Legislative Committee on the Future Funding of BCMH (Attachment A)
• This committee continues to meet; last meeting 6/15/06 where they accepted the Best Practice subcommittee, attached.
• Brenda attended the Best Practices subcommittee where they finalized this initial report, and she was able to offer some comments and suggestions.
• The report does capture some important points the OOTA raised when BCMH started to meet.
• We will continue to monitor the committee and work to enhance their report that is expected to issue its report (sic) at the end of the year.

Medicaid – OT independent provider status (Attachment B)
• Marc, Brenda, Tracy and Tim Nanof met with Medicaid staff Robyn Colby, Joe Doodan and Lorin Ranbom (Tracy Williams was unable to join us)
• We had a good meeting and summarized our main points in thank you letter, attached.
• While this was an important step in laying the groundwork with the agency, we expect that we will need to push for a legislative change for force ODJFS’s hand.
• However, we will continue to communicate with the agency and inquire about their interest making the change, on their own, in their rules.

HB117/SB98 – Alternative/complementary medicine
• No significant report.
• Chairman Schaffer did hold a Commerce and Labor Committee the last week of session before summer break (week of June 22, two days after our last meeting).
• Recent communication with his office shows that this bill still could be considered and potentially voted out in the fall.
• Members are encouraged to actively oppose this bill with letters, emails and phone calls to all House members.

HB403 – PT/OT/AT rewrite
• Chairman Schaffer recognizes that this bill still needs some work (OT/PT/AT Board still has a few issues).
• OOTA will continue to monitor.

No recent activity
HB250 – To authorize two or more school boards to create a taxing district for the joint funding of behavioral health, autism, and related services to students.

HB411 – Eliminate AYP requirement for schools.

HB431/SB65 – Special education vouchers.

HB435 – Athletic trainers school contracts.

Core/Core Plus rules

Other Issues
Appointment to OT/PT/AT Board (Attachment C)
• Gov. Taft still has not appointed an occupational therapist assistant to the Board.
• We recently sent another letter to encourage this appointment.

Political Update
Tax and expenditure limitation – included in state law (Attachment D)
• While the TEL proposal that was slated for a vote on the fall ballot has been removed, the state legislature passed a similar measure into law to preempt the inclusion of a more restrictive TEL in our Constitution.
• The state appropriations limitation (SAL) does have a few more safety nets, but still will provide a restraint on spending in some important areas: health care (Medicaid), education and prisons.

Vice President Report – Georgette Ireland
Good job with Newsbreak submissions. Education and Rehab MSG chair positions open – suggest blast email to people in those practice areas.

Annual and Midyear Conference Schedule –

Annual Midyear
2006 Cincinnati Northwest
2007 Youngstown/Warren Northwest
2008 Northwest Dayton
2009 Dayton Cleveland
2010 Cleveland Akron
2011 Akron Columbus
2012 Columbus Southeast
2013 Southeast Youngstown/Warren
2014 Cincinnati

Brenda suggested that the Conference Committees make a concerted effort to look at past feedback from members regarding topics of interest, etc.

Secretary Report – Nancy Calafato
Corrected Strategic Plan at the end of this report.

Treasurer Report – submitted by Tom Dillon
Copies available at meeting.
Period ending May 31, 2006
Current Month Revenue Actual=$12,096 Budget=$8,705 Variance=$3,391
Year-to-Date Variance=$18,194

Current Month Expenses Actual=$13,474 Budget=$14,615 Variance=$(1,141)
Year-to-Date Variance=$1,160

Current Month Net Income (Loss) Actual=$(1,378)
Year-to-Date Net Income (Loss) Actual=$5,398
(Food continues to be a major expense)

Total Liabilities and Equity 5/31/06 = $279,640 12/31/05 = $274,242

Marc announced that there will be a budget training session at the August 12th meeting. District chairs and district treasurers must be present.

Regulations Chair – Julie Collins
Presented the Association Policy Review Table and identified persons and timeframes for Policy and Procedures review. Please contact me to add or delete reviewers.

Nominations Report – Sarah Knight
Deadline for Awards nominations is August 10th.

Columbus District Report – Tina Young
We had our last CEU event at Dave & Busters in Hilliard on May 11 with Meredith Sweeney as the speaker on Visual Perception. She gave an outstanding presentation and we have had requests to put in on the OOTA website for Columbus. We had a great turn out even though MC Mobility did not attend nor sponsor the event as planned.

The Columbus District chairs are planning on meeting June 22 to review the year’s (05-06) events and how things went, along with planning 06-07 events. We will also be discussing any open positions and who has contacted us about those pos